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By-laws

ETHIOPIAN CHEMICAL SOCIETY IN NORTH AMERICA.   

P.O.BOX, ------, Lawrenceville, NEW JERSEY 08648

BY-LAWS (adopted January 1999)

ARTICLE I: OFFICE

ARTICLE II: CONTRIBUTORS

ARTICLE III: BOARD OF DIRECTORS

ARTICLE IV: OFFICERS

ARTICLE V: COMMITTEES

ARTICLE VI: FINANCIAL ADMINISTRATION

ARTICLE VII: FISCAL YEAR

ARTICLE VIII: BOOKS AND RECORDS

ARTICLE IX: AMENDMENT TO BY-LAWS

 ARTICLE I. OFFICE

The Principal Office of the Corporation shall be located in the state of  New Jersey.

ARTICLE II. Members

Section 2.1. members

1. Any individual of Ethiopian origin with chemical and related profession  and who agrees to abide by these by-laws can be a member:

Section 2.2. Classification of member

     a) Member, for $25/year

     b) Life time member $1000.00

     c)Affiliate member $10/year.

 ARTICLE III: BOARD OF DIRECTORS

Section 3.1. General powers.

The affairs of the Society shall be managed by the executive committee.

Section 3.2. Number, Tenure and Qualifications of the executive

committee.

The number of executive members shall not be less than three (3) and more than six (6). The executive committee members shall be elected by the general assembly of the members no later than the first month of a new year at which  time the present committee will adopt election procedures of new members.

Section 3.3. Meetings.

Special meetings of the executive members may be called at the

request of the Chairman or any two members. The person or persons authorized to call special meetings of the committee may fix any place, either within or out of the State of New Jersey, as the place for holding any special meeting of the executive committee called by them.

Section 3.4. Quorum.

A majority of the executive committee members shall constitute a

quorum for the transaction of business at any meeting of the committee; but if less than a majority of the members are present at said meeting, a majority of the members present may adjourn the meeting from time to time without further notice.

Section 3.5. Vacancies.

Any vacancy occurring in the executive committee at any tenure ship to be filled by reason of an increase in the number of members may be filled by the affirmative vote of a majority of the members of the

society by secret ballot or electronic ballot, upon recommendation by the executive committee. Members elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office.

Section 3.6. Compensation.

Members as such shall not receive any stated salaries for their

services, but by resolution of the executive committee a fixed sum and expenses of attendance, if any, may be allowed for attendance at each regular or special meeting of the committee; but nothing herein contained shall be construed to preclude any member from serving the Society in any other capacity and receiving

compensation therefore.

Section 3.7. Informal Action by executive committee members.

Any action required by law to be taken at a meeting of executive

committee members, or any action which may be taken at a meeting of executive committee members, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the members of  the executive committee.

Section 3.8. Manner of Acting.

The act of a majority of the executive committee members present at a meeting at which a quorum is present shall be the act of the executive committee of members, unless the act of a greater number is required by law or by these by-laws.

ARTICLE IV : OFFICERS

Section 4.1. Officers.

The officers of the Society shall be a Chairman, one Vice

Chairman, a Secretary and a Treasurer.

Section 4.2. Election and Term of Office

The officers of the Society shall be elected by the members of the

society. New offices may be created and filled at any meeting of the

members or as deemed necessary through paper or electronic ballot. Each officer shall hold office until his successor has been duly elected and shall have qualified.

Section 4.3. Removal

Any officer elected or appointed by the members may be removed from office by the affirmative vote of a quorum of members present at special meetings or through paper or electronic ballot, for

conduct detrimental to the interest of the Society, for lack of sympathy with its objectives, for refusal to render reasonable assistance in carrying out its purposes, or for being absent for three (3) meetings of the executive committee without justifiable cause. Any such executive committee members proposed to be  removed shall be entitled to a notification and to a reasonable chance to appear before the executive committee and general assembly and present his/her case.

Section 4.4. Vacancies

In case any office of the Society becomes vacant by any cause, the

majority of the executive committee members then in office, although less than a quorum, may recommend an officer to fill such vacancy, and the officer so nominated and elected shall hold office and serve until the election and qualification of his/her successor.

Section 4.5. Duties

A. ChairmanThe Chairman shall in general supervise all of the business and affairs of the Society. He/she shall preside or delegate, at  meetings of the members and of executive committee.  He/she may sign with the Secretary or any other proper officer of the Society authorized by the executive committee, contracts, or other instruments which the executive committee or the general assembly has authorized to be executed, except

in cases where the signing and execution thereof shall be expressly

delegated by the executive committee or by these by laws or by statute to some other officer or agent of the Society; and in general he/she shall perform all duties incident to the office of Chairman and such other duties as may be prescribed by the executive committee from time to

time.

B. Vice Chairman

In the absence of the Chairman or in event of his/her inability or

refusal to act, the Vice Chairman shall perform the duties of the

Chairman, and when so acting, shall have all the powers of and be

subject to all the restrictions upon the Chairman. Any Vice Chairman shall perform such other duties as from time to time may be assigned  to him/her by the Chairman or by the executive committee.

C. Secretary

The secretary shall keep the minutes of the meetings of the members and of the executive committee in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these by-laws; be custodian of the corporate records; keep a register of the post-office address of each member which shall  be furnished to the Secretary by such member; and in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him/her by the Chairman or the executive

committee.

D. Treasurer

The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Society; receive and give receipts for moneys due and payable to the Society, and deposit all such moneys in the name of the Society in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VI of these By Laws; and in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him/her by the Chairman or the executive committee.

ARTICLE V. COMMITTEES

Committees not having and exercising the authority of the executive

committee in the management of the Society may be appointed in such manner as may be designated by a resolution adopted by the executive committee or by members of the Society.

ARTICLE VI: FINANCIAL ADMINISTRATION

1. All checks or demands for money shall be cosigned by the chairman and the Treasurer, or any other person designated by the executive committee.

2. All funds of the Society shall be deposited in a bank or banks

designated by the executive committee.

3. The executive committee or the general assembly shall annually

designate and direct the officers to engage an independent public

accountant or appoint a committee of members to audit the accounts of the Society.

ARTICLE VII: FISCAL YEAR

The fiscal year of the Society shall begin on the first day of January

and end on the last day of December in each year.

ARTICLE VIII: BOOKS AND RECORDS

The Society shall keep correct and complete books and records of

account and shall also keep minutes of the proceedings of it's the

general assembly, executive committee and committees having any of the authority of the executive committee, and shall keep at its registered or principal office a record giving the names and addresses of the members entitled to vote.  All books and records of the Society may be inspected by any member, or his/her agent or attorney, for any proper purpose at any reasonable time.

ARTICLE IX: AMENDMENTS TO BY-LAWS

These by-laws may be altered, amended or repealed and new by-laws may be adopted by the majority vote of the members of the Society.

Ethiopian Chemical  Society in North America.

President:               Dr. Aberra Fura,

Vice President:      Dr. Berhane Tecle

Treasurer:               Dr. Kebede Beshah,

Secretary:              Dr. Kitaw Negash,

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